| Audit Details |
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Purpose |
The Audit Details screen is used to display the Personal Health Information (PHI) disclosure records for a specific client.
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Information Provided |
Client Details
This is client's demographic information.
Field Name
Description
Last Name
This is the client's last name.
First Name
This is the client's first name.
Middle Name
This is the client's middle name.
Mother's Maiden Last
This is the client's mother's maiden last name.
Mother's First Name
This is the client's mother's first name.
SSN
This is the client's social security number.
Gender
This is the client's gender.
Birth Date
This is the day on which the client was born.
County
This is the county where the client currently resides.
Audit List
This is the list of disclosures of PHI.
Field Name
Description
Disclosure
This is the date of the disclosure.
User Name - Organization
This is the last name, first name and organization of the user that the client's information was disclosed to. Note: If a user has 'switched organization', the disclosure is still recorded under the organization the user logged in under.
Purpose
This is the method in which the client's record was disclosed. See the list of audit codes for different methods of disclosure.
Audit Type
This is the list of audit types/purpose for the PHI disclosure.
Audit Type
Purpose
01@
Transactions, Procedures and Operations (TPO). *Note*
01a
TPO includes all of the normal day-to-day operations *Note*
01b
Print of Client Immunization History Screen
02@
Reminder/Recall Notices
02a
Reminder Letters
02b
Reminder Cards
02c
Address Labels
02d
Client Listing
03@
Client Specific Report Generated
03a
Vaccine Administration Record
03b
Complete Immunization Report
03c
Immunizations Needed Report
03d
Certificate of Immunization (3231)
03e
Supplemental Vaccine Certification Form (3189)
04@
CASA Extract
04a
The CASA Extract has been generated
04b
The CASA Extract has been viewed/downloaded
05@
School Access *Note*
05a
Student List
05b
Student Immunization History List
05c
Immunization Due
05d
Print of Student Immunization Information screen
06@
Data Exchange
06a
Client/Immunization Upload
06b
Client/Immunization Extract has been generated
06c
Client/Immunization Extract has been downloaded
06d
HMO Extract has been generated
06e
HMO Extract has been downloaded
06f
Organizational Extract has been generated
06g
Organizational Extract has been downloaded
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Functionality |
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Button |
Description |
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When the Print button is clicked, you will be directed to a pdf file with the selected client's audit report. |
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When the Cancel button is clicked, the Audit Search screen will be displayed so that a search can be executed for a different client. |
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Notes |
TPO
TPO includes all of the normal day-to-day operations (additions, updates, deletions) and updates to a user file. The audit record will not track every individual screen or update made to a client record, only that the user had accessed the client information during that session (login).Client Search Lists
If a client is included on a client search list where multiple possible matches were found, the audit record code will be 1@ Transactions, Procedures and Operations (TPO) or 5@ School Access since only limited demographic information is disclosed and not the client's immunization record.Client/Immunization Upload
The requirement to log data-exchange uploaded client/immunization details may not always be necessary. This specific log can be temporarily turned off without programming changes
