Purpose

The Audit Filter screen is used to display a list of clients and their most recent Personal Health Information (PHI) disclosure. You can filter the list by selecting to display clients that were disclosed to a specific organization, user, via an audit type or in a specified date range.

• Audit Filter Criteria

• Audit List

• Audit Types

Information Provided

• Audit Filter Criteria

You can select which clients are listed by changing the audit filter criteria. Only records that meet all of the selected criteria will display in the audit list.

1. Select an organization from the pick list to display a list of clients disclosed to users belonging to that organization. The organization pick list will default to your user organization.

2. Select a user's name from the pick list to display a list of clients disclosed to that user. The user name will default to your name. The pick list will include all users that belong to the selected organization.

3. Select to display only clients that have PHI disclosure for a specific audit type. Refer to the list of audit types below for a list of values.

4. Select to display audit records created in a specified date range.

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• Audit List

This is the list of clients that meet the audit filter criteria.

Field Name	Description
Select	This is the field that indicates if the client is selected for the  Print Selected  feature.
Client Name	This is the name of the client.
Birth Date	This is the day on which the client was born.
Last Disclosure	This is the date of the client's last Personal Health Information (PHI) disclosure.
User Name - Organization	This is the last name, first name and organization of the user that the client's information was disclosed to. Note: If a user has 'switched organization', the disclosure is still recorded under the organization the user logged in under.
Purpose	This is the method in which the client's record was disclosed. See the list of audit types for different methods of disclosure.

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• Audit Type

This is the list of audit types/purpose for the PHI disclosure.

Audit Type	Purpose
01@	Transactions, Procedures and Operations (TPO). *Note*
01a	TPO includes all of the normal day-to-day operations *Note*
01b	Print of Client Immunization History Screen
01c	Client created as a result of MERGE processing
01d	Immunization Transaction Report
02@	Reminder/Recall Notices
02a	Reminder Letters
02b	Reminder Cards
02c	Address Labels
02d	Client Listing
03@	Client Specific Report Generated
03a	Vaccine Administration Record
03b	Complete Immunization Report
03c	Immunizations Needed Report
03d	Certificate of Immunization (3231)
03e	Supplemental Vaccine Certification Form (3189)
03f	Certificate of Immunization (USG)
04@	CASA Extract
04a	The CASA Extract has been generated
04b	The CASA Extract has been viewed/downloaded
05@	School Access *Note*
05a	Student List
05b	Student Immunization History List
05c	Immunization Due
05d	Print of Student Immunization Information screen
05e	Mass Certificate of Immunization (3231)
05f	Mass Student Immunization History List
05g	Student Summary
05h	Periodic Report 3231
05i	Periodic Report Summary
05j	Periodic Report Status Exp
05k	Periodic Report Status Exp <= 30D
06@	Data Exchange
06a	Client/Immunization Upload
06b	Client/Immunization Extract has been generated
06c	Client/Immunization Extract has been downloaded
06d	HMO Extract has been generated
06e	HMO Extract has been downloaded
06f	Organizational Extract has been generated
06g	Organizational Extract has been downloaded
06h	Multiple Match generated in a response file
06i	Multiple Match downloaded in a response file
06j	HL7 Realtime Upload
06k	HL7 Realtime Query
06l	Lead Report has been generated
06m	Lead Report detail has been generated

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Functionality

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• TPO

  TPO includes all of the normal day-to-day operations (additions, updates, deletions) and updates to a user file. The audit record will not track every individual screen or update made to a client record, only that the user had accessed the client information during that session (login).

• Client Search Lists

  If a client is included on a client search list where multiple possible matches were found, the audit record code will be 1@ Transactions, Procedures and Operations (TPO) or 5@ School Access since only limited demographic information is disclosed and not the client's immunization record.

• Client/Immunization Upload

  The requirement to log data-exchange uploaded client/immunization details may not always be necessary. This specific log can be temporarily turned off without programming changes

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