Event Maintenance Screen

 Purpose

The Event Maintenance screen is used to view, enter, or edit a pandemic response event or preparedness exercise (such as a response event to a pandemic Influenza outbreak.) Only users such as the Vaccine Administrator and IR Administrator roles can access the Event Maintenance screen.

 Required Fields

Field Name

Description

Event Code

This is the event code for the event that will be displayed on the weekly aggregate reports submitted to the Countermeasure and Response Administration (CRA) system. The event code is limited to 20 alphanumeric characters and cannot have punctuation or spaces. *Note*

Begin Date

This is the Begin Date of the event. *Note*

End Date

This is the End Date of the event. An ongoing or future event may not have an end date listed. *Note*

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 Other Fields

Field Name

Description

Description

This is the long description of the event, which is displayed for GRITS users. The description allows 60 characters, and (unlike the event code) punctuation and spaces are allowed.

Included Dose Number Counts

Based on the requirements of an event, dose number counts may or may not be required to be submitted in the weekly aggregate report counts to the CRA system. Dose Number Count is the number of vaccines administered to a client for the event (example: the client's 1st Influenza shot, 2nd Influenza shot, or other.)

Project Area

Partner jurisdiction(s) or project area(s) that are recognized as valid values for for submitting aggregate reports to the CRA system. Georgia has one (1) valid value "GA" for reporting. If there are multiple valid project areas, a pick list will be displayed, so you may select a project area for your event.

Priority Group(s)

For a pandemic response event, the client population is to be screened and categorized into a selected list of priority groups. During a pandemic response event, procedures are followed and vaccines are administered to persons meeting appropriate priority groups.

Vaccine Types(s)

For a pandemic response event, relevant countermeasure substances are specified as vaccine types. .

Organization(s)

For a pandemic response event, organizations administering countermeasure vaccines are associated to the event.

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 Functionality

  1. Click the  Add Event  button.

  2. Type the event code. This is a required field.

  3. Type the event description.

  4. Type the Begin Date (format: MM/DD/YYYY), or select a Begin Date using the Calendar icon. This is a required field.

  5. Type the End Date (if known, format: MM/DD/YYYY), or select an End Date using the Calendar icon.

  6. Select whether or not to Include Dose Number Counts on the weekly aggregate reports by selecting either the Yes or No option button.

  7. If only one project area exists, it will be displayed and is not editable. If multiple project areas exist, select a project area from the 'Project Area' pick list.

  8. Selecting Priority Group(s):

    You can add all priority groups to an event or select and add single priority groups to an event using the Available Priority Groups and Selected Priority Groups list boxes.

      1. Add all priority groups to the event by pressing the  Add All>>  button. Note: You should see all priority groups move from the Available Priority Groups list box to the Selected Priority Groups list box.

      2. Add a single priority group to the event by double clicking on the priority group in the Available Priority Groups list box, or by single clicking on a priority group and pressing the  Add>  button. Note: You should see the selected priority group move from the Available Priority Groups list box to the Selected Priority Groups list box.

      3. Remove a single priority group from the event by double clicking on the priority group in the Selected Priority Groups list box, or by single clicking on the priority group and pressing the  <Remove  button. Note: You should see the selected priority group move from the Selected Priority Groups list box to the Available Priority Groups list box.

      4. Remove all priority groups from the event by pressing the  <<Remove All  button. Note: You should see all priority groups move from the Selected Priority Groups list box to the Available Priority Groups list box.

  9. Selecting Vaccine Type(s):

    You can add all vaccine types to an event or select and add single vaccine types to an event using the Available Vaccine Types and Selected Vaccine Types list boxes.

      1. Add all vaccine types to the event by pressing the  Add All>>  button. Note: You should see all vaccine types move from the Available Vaccine Types list box to the Selected Vaccine Types list box.

      2. Add a single vaccine type to the event by double clicking on the vaccine type in the Available Vaccine Types list box, or by single clicking on a vaccine type and pressing the  Add>  button. Note: You should see the selected vaccine type move from the Available Vaccine Types list box to the Selected Vaccine Types list box.

      3. Remove a single vaccine type from the event by double clicking on the vaccine type in the Selected Vaccine Types list box, or by single clicking on the vaccine type and pressing the  <Remove  button. Note: You should see the selected vaccine type move from the Selected Vaccine Types list box to the Available Vaccine Types list box.

      4. Remove all vaccine types from the event by pressing the  <<Remove All  button. Note: You should see all vaccine types move from the Selected Vaccine Types list box to the Available Vaccine Types list box.

  10. Click the  Organization Listing  button to go to the Select Organizations for Event screen and manage organizations for the event. This button also saves information on the Event Maintenance screen.

  11. Click the  Save  button to save information on the Event Maintenance screen.

Back to Functionality List

  1. Select an event from the 'Select an Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.

  2. The selected event record will be displayed.

  3. Make any desired updates and/or changes to any of the information fields.

  4. Click the  Save  button.

Back to Functionality List

  1. Select an event to delete from the 'Select a Event to Edit' pick list. Optionally, click the hyperlink for the desired event from the 'Event Listing' section.

  2. Click the  Delete  button. A pop-up confirmation message box will appear.

  3. Click the  Ok  button to confirm, or the  Cancel  button to stop the operation.

Back to Functionality List

  1. Click the  List All  button.

  2. The main Event Maintenance screen will appear displaying the 'Event Listing' section and all saved events.

  3. Click on an event hyperlink to view that event's information.

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 Notes

In order for the registry to create a record for an event there is a minimum amount of information necessary that must be provided. These select pieces of information are the Required Fields and are denoted in the registry by the blue information field labels as seen in the example below.

Event Code

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