Submit Inventory Count Screen

Purpose

The Submit Inventory Count screen is used to submit a physical count of all public vaccines that a particular site possesses within a provider organization.

Functionality

Viewing Inventory Reports

Deleting Inventory Counts and Reports

Back to Show Inventory

Functionality

Button

Description

The Printable Version button provides a printer-friendly worksheet displaying the vaccine lot detail for the lots to be counted in the current reporting period.

When the Save button is clicked, a physical count of inventory is saved, which triggers the creation of accountability and usage reports for the Georgia Immunization Program along with a companion VFC Inventory Transactions report detailing all transactions within the current reporting period. Additionally, links to the Vaccine Accountability Statement, VFC/GIP Comprehensive Report, and VFC Inventory Transactions report are created and displayed at the bottom of the Submit Inventory Count screen for providers to view. *Note*

When the Cancel button is clicked, the Show Inventory screen will be displayed. The inventory counted will not be examined for data validity, and the inventory count will not be saved to the database.

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Viewing Inventory Reports

After an inventory count is saved, links are displayed at the bottom of the Submit Inventory Count screen for the Vaccine Accountability Statement, VFC/GIP Comprehensive Report, and the VFC Inventory Transactions report.

Click on a report link to view the corresponding report.

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Deleting Inventory Counts and Reports

Click on the Delete button to delete the most recent inventory count. The Vaccine Accountability Statement, VFC/GIP Comprehensive Report, and the VFC Inventory Transactions report will also be deleted.

The Delete button is available to delete an inventory count for five days after the count is submitted.

After an inventory count has been deleted, a new inventory count can be submitted on the same day.

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Notes

All PUBLIC vaccine lots, both active and inactive, are listed on the Submit Inventory Count screen. Non-expired lots are displayed in the Count section of the screen. Vaccine lots decremented to zero will display only during the reporting period that they are decremented to zero or until they receive a zero count.

Expired vaccine lots with a quantity greater than zero will display in the Expired section of the screen until they are returned electronically in GRITS. Returning expired lots can be done in the Submit Inventory Count screen or in the Show Inventory/Expired tab.
When submitting an inventory count, a number of zero or greater must be entered for all trade names / lot numbers. Only one inventory count can be submitted per day.

Button	Description
	The Printable Version button provides a printer-friendly worksheet displaying the vaccine lot detail for the lots to be counted in the current reporting period.
	When the Save button is clicked, a physical count of inventory is saved, which triggers the creation of accountability and usage reports for the Georgia Immunization Program along with a companion VFC Inventory Transactions report detailing all transactions within the current reporting period. Additionally, links to the Vaccine Accountability Statement, VFC/GIP Comprehensive Report, and VFC Inventory Transactions report are created and displayed at the bottom of the Submit Inventory Count screen for providers to view. Note
	When the Cancel button is clicked, the Show Inventory screen will be displayed. The inventory counted will not be examined for data validity, and the inventory count will not be saved to the database.